Student Placement Software for the Social Work Field Office: Goodbye Post-it Notes!

Posted By Laurel Hitchcock on Sep 7, 2018

This month’s guest educator post comes from Kristen Samuels, MSW, MS, MEd, the Field Director for the University of Phoenix’s Department of Social Work. In this blog post, she reviews the “whys” and “hows” of selecting student placement software for your field education office. Kristen can be reached at Kristen.samuels@gmail.com, or @KristenMSamuels on Twitter. 

Student placement software are valuable tools when managing the complex processes of Social Work Field Placement. These programs are often web-based and provide easy access for our students, field instructors, and administrators to gather and store information, submit documentation, and obtain reportable data. In reality, field offices often piece together multiple systems to meet all the office needs.  This is often because of cost and program features – few affordable student placement programs address all of the needs for a typical field office. In the end, the most important components of student placement software and databases are functional communication between stakeholders, compliance with regulatory requirements, and ease of use.

Endless platform options are available to manage the student placement process. Depending on the size of your program, your needs will vary, and depending on your budget, your options for platforms will vary. Some institutions are able to manage placements through home-grown efforts (i.e. they design their software in-house) or low-cost proprietary software, such as Google Drive applications, which not only encourage collaboration among the team but are also free to use. A spectrum of other proprietary platforms are available, with varying functionality and associated costs. On the low-cost end of the spectrum, software programs such as Intern Placement Tracking (IPT) allow for form submission (i.e. students and field supervisors complete learning agreements and evaluation forms online) to manage basic logistics, whereas larger programs like 2U provide a placement team with tools to manage a database of affiliated agencies, accreditation support, and more.

How to pick the program that is right for your Field Office?

It is important to develop your own list of needs based on your specific institution and the needs of your field office. Here are some questions to consider when developing that list: